PRIVACY POLICY
Last updated: 28 September 2026
This Privacy Policy explains how Rajyn Ltd (“Rajyn”, “we”, “us” or “our”) collects,
uses, stores and shares personal information when you use rajyn.com or rajyn.uk,
contact us, request our services, work with us or apply to join our professional network.
1. Who we are
Rajyn Ltd
Company Number: 15462264
Suite 8, Arkleigh Mansions
194–200 Brent Street
London NW4 1BJ
United Kingdom
Websites: rajyn.com and rajyn.uk
Privacy contact: support@rajyn.com
Rajyn is the data controller for personal information we process for our own business purposes.
For some maritime assignments, including work undertaken on behalf of a client, flag administration, ship registry or other organisation, Rajyn may act as a controller or processor depending on the circumstances and contractual arrangements
Where we act on behalf of another organisation, that organisation’s own privacy notice may also apply.
2. Information we collect
The information we collect depends on how you interact with us.
Contact and business information
We may collect information such as:
• your name;
• company or organisation;
• job title or professional role;
• business address;
• email address;
• telephone or WhatsApp number;
• country or business location;
• preferred language or contact method; and
• professional-profile information, such as LinkedIn details.
Vessel and maritime information
When you request an inspection, assessment, ship-registration service or other maritime support, we may process information relating to:
• vessel name and IMO number;
• vessel type, flag and classification society;
• location, next port and ETA/ETB/ETD;
• ownership, management and operation;
• Masters, agents and other relevant contacts;
• inspection, survey and Port State Control history;
• deficiencies, detentions and corrective actions;
• vessel certificates and statutory documentation; and
• other technical, operational or registration information relevant to the service.
Information relating only to a vessel or company is not necessarily personal information unless it identifies or relates to an identifiable individual.
Inspectors, surveyors and applicants
If you apply to work with Rajyn or join our professional network, we may collect:
• contact and location details;
• CV or résumé;
• employment and maritime experience;
• qualifications and professional certificates;
• licences, memberships and authorisations;
• vessel-type and inspection experience;
• geographical and port coverage;
• availability;
• language skills;
• professional references; and
• appropriately anonymised report samples.
Where reasonably necessary, we may verify professional qualifications, references, licences, certificates or authorisations.
3. Maritime documents and sensitive information
Documents submitted to Rajyn may contain information relating to Masters, officers, crew members, inspectors, surveyors or other individuals.
Depending on the assignment, this may include:
• identification information;
• passport or document numbers;
• medical or health information;
• professional or disciplinary information; or
• information relating to criminal offences.
Please do not send sensitive personal information unless it is necessary for the relevant service. Where possible, unnecessary personal details should be removed or redacted before documents are provided to us.
Rajyn does not routinely request special category personal data or criminal-offence information. If we receive or need to process such information, we will do so only where an appropriate lawful basis and any additional legal condition apply, and we will use appropriate safeguards.
4. How we collect information
We may collect information:
• directly from you;
• through our Websites and online forms;
• by email, telephone or WhatsApp;
• through LinkedIn or other professional platforms;
• through meetings and business correspondence;
• from vessel owners, managers, operators, Masters or agents;
• from inspectors and surveyors;
• from clients and professional partners;
• from flag administrations, ship registries, classification societies or maritime authorities; and
• from lawful public or professional sources, including maritime databases, corporate registers, company websites and professional directories.
If another person or organisation provides us with personal information about you, they should have an appropriate lawful basis or authority for doing so.
Where required by law, we will provide privacy information to individuals whose personal information we obtain indirectly, normally within one month.
5. How and why we use personal information
We may use personal information to:
• respond to enquiries;
• prepare quotations and proposals;
• provide and coordinate maritime inspections and surveys;
• provide Pre-PSC, Pre-USCG, Pre-AMSA, RightShip and similar readiness services;
• coordinate Flag State Inspections;
• review vessel documentation;
• identify deficiencies and support corrective action;
• provide ship-registration and flag-advisory services;
• communicate with owners, managers, Masters, agents, registries and administrations;
• appoint and coordinate inspectors and surveyors;
• prepare reports and recommendations;
• administer contracts and assignments;
• manage client and professional relationships;
• process professional and recruitment applications;
• verify relevant professional credentials;
• maintain our inspector and surveyor network;
• improve, administer and secure our Websites and services;
• prevent fraud, misuse or unauthorised activity;
• establish, exercise or defend legal claims;
• comply with legal, regulatory, tax and accounting obligations; and
• conduct appropriate business-to-business communications.
6. Our lawful bases
Under UK data-protection law, we must have a lawful basis for processing personal information.
Depending on the circumstances, we may rely on:
Contract – where processing is necessary to respond to a request, prepare a quotation, provide a service or fulfil a contract.
Legitimate interests – where processing is reasonably necessary for our business activities, including managing professional relationships, coordinating maritime services, maintaining our professional network, protecting our systems and conducting proportionate business-to-business outreach.
When relying on legitimate interests, we consider whether our interests are outweighed by the individual’s rights and interests.
Legal obligation – where processing is necessary to comply with legal, regulatory, tax, accounting, judicial or governmental requirements.
Consent – where consent is the appropriate lawful basis. You may withdraw your consent at any time without affecting processing carried out before withdrawal.
Additional legal conditions will apply where we process special category personal data or criminal-offence information.
Information we need from you
Some personal information is necessary for us to respond to enquiries, prepare quotations, provide services, administer contracts or assess professional applications.
Where information is required by law or contract, or is necessary to enter into a contract, we will make this clear.
If you do not provide required information, we may be unable to provide the relevant service, process your request or consider your application.
7. Who we share information with
Rajyn does not sell personal information.
Where reasonably necessary, we may share relevant information with:
• Rajyn personnel;
• inspectors, surveyors, consultants and authorised subcontractors;
• vessel owners, operators and managers;
• Masters and authorised vessel personnel;
• port or ship agents;
• clients;
• flag administrations and ship registries;
• classification societies and maritime authorities;
• professional advisers, lawyers, accountants, auditors and insurers;
• IT, hosting, cloud, email, communications and document-management providers; and
• regulators, courts, law-enforcement bodies or other competent authorities where required.
We disclose only information that is reasonably necessary for the relevant operational, contractual, professional, legal or regulatory purpose.
Where another organisation processes personal information on our behalf, we take appropriate steps to ensure suitable data-protection arrangements are in place.
8. International transfers
Rajyn works in an international maritime industry. Our clients, vessels, inspectors, surveyors, agents, administrations and service providers may therefore be located outside the United Kingdom.
Where personal information is transferred outside the UK and the transfer is subject to UK data-protection restrictions, we will use an appropriate legal mechanism, such as:
• UK adequacy regulations;
• recognised contractual or other safeguards; or
• another permitted legal exception.
Where required, we will carry out any necessary transfer assessment and apply additional safeguards.
You may contact support@rajyn.com for further information about safeguards relating to transfers of your personal information.
9. Business-to-business marketing
We may contact existing and prospective business or professional contacts about Rajyn services that we reasonably believe are relevant to their professional responsibilities or organisation.
This may include information about inspections, PSC readiness, Flag State Inspections, vessel surveys, ship registration and related maritime services.
Where we use an individual’s professional contact details, we will have an appropriate lawful basis for doing so and comply with applicable electronic-marketing rules.
You may object to direct marketing at any time by using the opt-out method provided in the communication or by contacting support@rajyn.com.
If you opt out, we may keep limited information on a suppression list so that we can respect your preference.
Operational or contractual communications are not affected by a marketing opt-out.
10. Cookies
Our Websites may use cookies and similar technologies for purposes such as:
• essential Website functionality;
• security;
• remembering settings;
• measuring performance and usage; and
• Website analytics.
Where consent is legally required, non-essential cookies or similar technologies will not
be used until appropriate consent has been obtained.
Further information about the cookies and similar technologies used on our Websites,
including their purposes and duration, is available through our Cookie Notice or cookiepreference tool.
11. How long we keep information
We keep personal information only for as long as reasonably necessary for the purpose for which it was collected.
Our normal retention periods include:
• financial and accounting records: generally 6 years;
• inspection, survey and assignment records: generally up to 6 years after completion;
• ship-registration and flag-advisory records: generally up to 6 years after completion;
• unsuccessful professional or recruitment applications: generally up to 12 months, unless the applicant agrees to remain in our professional network;
• general enquiries that do not result in work: generally up to 2 years after the last meaningful communication; and
• marketing suppression records: for as long as reasonably necessary to ensure that an opt-out continues to be respected.
Different periods may apply where required by law, regulation, contract, an ongoing professional relationship or a potential legal claim.
When information is no longer required, we will securely delete, anonymise or otherwise dispose of it.
12. Data security
Rajyn uses appropriate technical and organisational measures designed to protect personal information against unauthorised access, loss, misuse, alteration, disclosure or destruction.
Access is restricted to people who reasonably require the information for authorised business purposes.
However, no method of electronic transmission or storage can be guaranteed to be completely secure.
13. Your data-protection rights
Depending on the circumstances and applicable law, you may have the right to:
• access personal information we hold about you;
• correct inaccurate or incomplete information;
• request deletion of information in certain circumstances;
• request restriction of processing;
• object to certain processing;
• request data portability where applicable;
• withdraw consent where we rely on consent; and
• complain about how we process your information.
Your right to object
Where we process personal information on the basis of legitimate interests, you may have the right to object.
You have an absolute right to object to the use of your personal information for direct marketing. If you object to direct marketing, we will stop processing your personal information for that purpose.
To exercise your rights, contact:
or write to:
Rajyn Ltd
Suite 8, Arkleigh Mansions
194–200 Brent Street
London NW4 1BJ
United Kingdom
We may request reasonable information to verify your identity before acting on a request.
14. Automated decision-making
Rajyn does not currently make decisions about individuals that produce legal or similarly significant effects solely by automated means, including automated profiling.
15. Children
Our Websites and services are intended for businesses and adult professionals and are not directed at anyone under the age of 18.
We do not knowingly seek to collect personal information from children through our Websites.
16. Complaints
If you have concerns about how Rajyn has handled your personal information, please contact:
and state that your correspondence concerns a data-protection complaint.
We will acknowledge a data-protection complaint within 30 days, investigate it appropriately, keep you informed where necessary and communicate the outcome without undue delay.
You also have the right to raise a concern with the UK’s data-protection regulator:
Information Commissioner’s Office (ICO)
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
United Kingdom
Website: ico.org.uk
Helpline: 0303 123 1113
17. Third-party services and websites
Our Websites may link to websites or services operated by third parties.
Where you communicate with Rajyn through services such as WhatsApp, LinkedIn or an email provider, those organisations may independently process information in accordance with their own privacy terms.
Rajyn is not responsible for the privacy practices of third-party websites or platforms that we do not control.
18. Changes to this Privacy Policy
We may update this Privacy Policy to reflect changes to our Websites, services, business activities, technology or legal requirements.
The latest version will be published on rajyn.com and rajyn.uk, with the date of the latest revision shown at the top.
Where a material change significantly affects how personal information is used, we will take appropriate steps to notify affected individuals where required.
19. Contact us
For privacy enquiries, rights requests, marketing objections, consent withdrawals or data-protection complaints:
Rajyn Ltd
Company Number: 15462264
Suite 8, Arkleigh Mansions
194–200 Brent Street
London NW4 1BJ
United Kingdom
Email: support@rajyn.com
Websites: rajyn.com | rajyn.uk
© 2026 Rajyn Ltd. All rights reserved.